Documents, Presentations, and PDFs

With Visio, you can verify the compatibility of a document with previous versions of the software in order to ensure there are no display or functional issues. You’ll also see how to convert a file to the latest version of the application. Visio also allows you to check the file’s accessibility.

You can design and create compelling reports while also designing for accessibility. Whenever building a report, no matter who your audience is, you should create your reports to be usable by as many people as possible, without the need for the report to be adapted for a sort of special design.

Accessible data design is more than compliance. It’s a strategy for clarity, equity, and trust. When organizations build accessibility into every chart, caption, and narrative, they turn information into insight and ensure that every voice can participate in decision-making.

Learn how to make charts and graphs more accessible.

Get practical tips for charts on readability, contrast, legends, colours, and layout – all based on real user testing, audits, and accessibility standards.

This article provides an overview of Power BI and accessibility. Other articles provide guidance, and tools, which can help you create great reports with accessibility in mind.

Power BI provides the following checklist you can use when creating reports. This checklist helps ensure your reports are accessible and available to the largest audience before you publish it.

Choosing colors for your visualizations is hard, choosing colorblind-safe colors is harder. This article tries to help by including ideas to design colorblind-safe data visualizations.

This article is about giving you somebody to think about when you use the accessibility checklist.

Making PDFs accessible is essential for ensuring your content reaches everyone who needs it. This article identifies five common PDF accessibility mistakes and provides practical solutions to fix them, helping you create more inclusive digital documents.

PDFs are widely used but often riddled with accessibility issues. This session will walk you through the essentials of creating and converting PDFs with accessibility in mind. Learn about tagging for screen readers, using Optical Character Recognition (OCR) for scanned documents, and the best ways to export accessible PDFs from Word, Google Docs, and other tools.

To check and fix PDF accessibility issues, you’ll need certain knowledge and tools. A common software is Adobe Acrobat Pro, which has all the tools needed to make a PDF accessible. In this article, we’ll review the tools and steps you can take with Adobe Acrobat Pro to check and fix PDF accessibility issues.

Learn the six pros of HTML webpage and when to use PDFs. Plus, four examples going through the thought process of whether it should be a PDF or HTML webpage.

We’ll cover practical steps for converting accessible documents to PDFs and  likewise remediating inaccessible PDFs in situations where the original document is unavailable.

We look at some general background on PDFs and accessibility, tools for checking and remediation PDF accessibility issues and what some of those are related to document structure, using Acrobat Pro as our main tool.

We look at page structure, navigation, forms, and browser-native PDF Reader (where all your hard work in making your PDF accessible can come undone).

TPGi’s Principal Technical Writer, Ricky Onsman, highlights some problems and solutions for making PDFs accessible if the proper techniques are applied. 

Learn what PDF and non-HTML documents are, how they effect assistive technology users, alternatives to PDFs, and how to test PDFs for accessibility.

PDFs are harder to find, use, and maintain. More importantly, unless created with sufficient care PDFs can often be bad for accessibility and rarely comply with open standards.

In MS Word and PowerPoint, many types of non-text content can be given alternative text. With over 100 test cases tested first in Word and PowerPoint and then in three different PDFs (over 400 checks), here are the main takeaways.

In this article, you’ll get a brief overview of what PDF accessibility is and why it’s so important. We’ll also provide you with an easy, eight-step checklist that you can use to help ensure your PDFs are fully accessible.

Quick Response (QR) codes are graphics that can be scanned to direct people online to complete an action or find content. This blog post explores considerations and provides guidance for creating accessible experiences with QR codes.

As designers and communications professionals, we can make QR codes more accessible and user-friendly.

Create WCAG-compliant infographics with expert tips on alt text, contrast, and screen reader support. Make your visuals accessible to all.

Learn about creating accessible PowerPoint presentations that ensure information is accessible to individuals of all abilities

Alternative text, or alt text, is a short description of pictures and graphic elements. This text will make your slides more accessible for people using screen readers due to visual impairment. Discover how to improve your presentation’s accessibility with alt text. This video aligns with MO-310 Microsoft PowerPoint Exam Objective: Add alt text to graphic elements for accessibility.

Before sharing your document, it is a good idea to make sure it is accessible. This involves using PowerPoint to check for any items or settings that might make the presentation difficult to read or use for certain individuals. This video aligns with MO-310 Microsoft PowerPoint Exam Objective: Inspect presentations and correct issues.

The presentation covers accessibility definitions, standards, and guidelines and then shares practical tips and examples to help make presentation slide decks and presentations more accessible.

This session will introduce accessibility principles for Google Slides and Microsoft PowerPoint, including conscientious theme choices, accessible slide structure, appropriate use of color, readable fonts, and best practices for incorporating images, charts, and links.

This session will introduce accessibility principles for Google Slides and Microsoft PowerPoint, including conscientious theme choices, accessible slide structure, appropriate use of color, readable fonts, and best practices for incorporating images, charts, and links.

This article explores the built-in accessibility features in Microsoft 365 that enable content creators to produce accessible workplace communications.

A guide to automated and manual checks for Word and PowerPoint. 

In MS Word and PowerPoint, many types of non-text content can be given alternative text. With over 100 test cases tested first in Word and PowerPoint and then in three different PDFs (over 400 checks), here are the main takeaways.

Quick Response (QR) codes are graphics that can be scanned to direct people online to complete an action or find content. This blog post explores considerations and provides guidance for creating accessible experiences with QR codes.

You may think that QR codes are great for securing your login, or letting users read more online about a product marketed in a news paper ad. But there is a high risk you are creating barriers for people with disabilities, unless you use QR codes correctly. This article is your ultimate guide to accessible QR codes!

As designers and communications professionals, we can make QR codes more accessible and user-friendly.

Individuals with sight difficulties often use specialized tools such as screenreader software to identify tags and other structural information embedded in a spreadsheet. In this video, you will explore how to check and ensure accessibility of a worksheet in Excel 365.

This article explores the built-in accessibility features in Microsoft 365 that enable content creators to produce accessible workplace communications.

This presentation explores the key principles, techniques, and tools needed to make your documents accessible to all.

This article explores Microsoft Word tools for enhancing document accessibility, including styles, list-making features, visual spacing, image placement, alt text, and simple tables. It also discusses the importance of color contrast and provides guidance on converting Word documents to accessible PDFs.

Before sharing your document with others, you should make it accessible to everyone. Word 365 has an Accessibility Checker that will examine your document for ways to make your content easier for people with disabilities to read and edit. This video aligns with the MO-110 Microsoft Word Exam objectives: Locate and correct accessibility issues and Add alternative text to objects.

Vision Australia’s guide explains the invisible framework that makes documents truly accessible, identifies common structural problems that create barriers, and provides practical solutions using Word’s built-in features to create documents that work effectively for all readers without requiring complex technical knowledge.

From syllabi to reports, word-processing is a key part of everyday communication in higher education—but are your documents designed with accessibility in mind? This session will introduce core accessibility principles for Google Docs and Microsoft Word, including proper heading structure, alternative text, and readable formatting.

This article explores the built-in accessibility features in Microsoft 365 that enable content creators to produce accessible workplace communications.

A guide to automated and manual checks for Word and PowerPoint. 

In MS Word and PowerPoint, many types of non-text content can be given alternative text. With over 100 test cases tested first in Word and PowerPoint and then in three different PDFs (over 400 checks), here are the main takeaways.

We’ll cover practical steps for making your documents more readable, navigable, and inclusive using both built-in accessibility checkers and manual evaluation.