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WSU Guidance on Face Coverings/Social Distancing

Washington State University (WSU) is adopting the guidance set forth in Governor Inslee’s Proclamation 20‑25.13: Healthy Washington: Roadmap to Recovery, Proclamation 21‑08: Safe Workers, Order of the Secretary of Health Amending Order 20‑03: Face Coverings Statewide, Washington State Department of Labor and Industries, and the Centers for Disease Control regarding facial coverings and social distancing.* This new guidance relates only to face coverings and social distancing and may be replaced or supplemented by WSU’s vaccine requirement for the fall 2021 semester. At this time, attestation is still required, but that policy will be evaluated in the coming weeks.

Any WSU employees, students, or visitors, who wish to no longer wear a facial covering or distance** while on a WSU location will be required to provide proof of being fully vaccinated for COVID‑19, defined as two weeks after the last shot in a vaccine series. Effective May 27, 2021, the following verification processes will be implemented.



* Employees should follow the local public health guidance regarding masking and distancing—at this time, King, Kittitas, and San Juan counties will still be requiring masks for vaccinated persons until the county vaccination rate reaches 70 percent.

** Workers in some industries, including health care and childcare, must continue to wear facial coverings and distance, regardless of vaccination status.


Specific Details

For employees
(including student and temporary employees)

WSU employees who wish to no longer wear facial coverings or socially distance on a WSU work location must be fully vaccinated and declare their fully vaccinated status through Workday. Information regarding the processes for employee vaccination declaration and supervisory responsibilities can be found online.

Supervisors will have access, through Workday, to the names of employees who have declared full vaccination status only. Providing falsified information regarding vaccination status is grounds for disciplinary action, up to and including termination from employment.

If an employee declines to provide verification of their fully vaccinated status through Workday, they are not considered fully vaccinated, and must continue to wear a facial covering and maintain distance. Employees who are fully vaccinated and have declared that status through Workday, but still wish to wear a facial covering are welcome to do so. Supervisors are not permitted to ask for reasons why an employee is or is not vaccinated or chooses not to complete the declaration in Workday.

Employees not wearing facial coverings who have completed their employee declaration of vaccination status in Workday may still be required to provide proof of vaccination prior to entering a different WSU facility (i.e. the Student Recreation Center (SRC), dining facilities, libraries, residence halls, etc.)

In these instances, the following will be accepted to show as proof of vaccination to an authorized facility personnel:

  • A CDC vaccination card (which includes name of person vaccinated, type of vaccine provided, and date last dose administered), OR
  • A photo of a CDC vaccination card as a separate document or a photo of the attendee’s vaccine card stored on a phone or electronic device, OR
  • Documentation of vaccination from a health care provider or state immunization information system record, OR
  • A hard copy or electronically signed self-attestation from the employee (authorized by the receiving business entity)

For students

Area leads and/or their designee(s) and in-classroom faculty are permitted to verify the vaccination status of any student entering their area or facility without a facial covering. If a student declines to provide verification of their vaccination status, they must put on a facial covering and maintain distance or leave the WSU location. Students not wearing facial coverings who have provided proof of vaccination to WSU may still be required to provide proof prior to entering a different WSU facility (i.e. the Student Recreation Center (SRC), dining facilities, libraries, residence halls, etc.)

The following will be accepted as proof of vaccination:

  • A CDC vaccination card (which includes name of person vaccinated, type of vaccine provided, and date last dose administered), OR
  • A photo of a CDC vaccination card as a separate document or a photo of the attendee’s vaccine card stored on a phone or electronic device, OR
  • Documentation of vaccination from a health care provider or state immunization information system record

Students who provide falsified and/or misleading information regarding vaccination status shall be referred for action under the standards of conduct for students. Only supervisors, area leads, in-classroom instructors, and/or their designees with responsibility for oversight of WSU facilities may verify vaccination status. Employees, students, and visitors shall not assume this responsibility, but may contact a supervisor and/or area leads to express concerns over an individual’s facial covering and/or distancing behavior. Supervisors, area leads, in-classroom instructors, and/or their designees are not permitted to ask for reasons why an individual is or is not vaccinated.

For contractors, vendors, and visitors

Area leads and/or their designee(s) are permitted to verify the vaccination status of any person entering their area or facility without a facial covering. If a person declines to provide verification of their vaccination status, they must put on a facial covering and maintain distance or leave the WSU location. 

The following will be accepted as proof of vaccination:

  • A CDC vaccination card (which includes name of person vaccinated, type of vaccine provided, and date last dose administered), OR
  • A photo of a CDC vaccination card as a separate document or a photo of the attendee’s vaccine card stored on a phone or electronic device, OR
  • Documentation of vaccination from a health care provider or state immunization information system record

Providing falsified information regarding vaccination status is grounds for removal or trespass from the WSU location. Only supervisors, area leads, and/or their designees with responsibility for oversight of WSU facilities may verify vaccination status. Employees, students, and visitors shall not assume this responsibility, but may contact a supervisor and/or an area leads to express concerns over an individual’s facial covering and/or distancing behavior. Supervisors, area leads, and/or their designees are not permitted to ask for reasons why an individual is or is not vaccinated.

This website is not intended to be all-encompassing and should not be considered to be providing medical or legal advice. In all instances, you should consult with a relevant expert for guidance specific to your circumstances.