Guidelines for WSU Sponsored Non-Academic Activities

UPDATED 3/1/2022
In-person activities involving non-WSU individuals (i.e., people not subject to WSU and the State of Washington’s vaccination requirement). All activities must follow Washington State Face Covering Guidance.

  1. Are the individuals attending providing services to WSU?
    1. If yes, they are considered either contractors or volunteers, and are subject to vaccination requirements. College Advisory Board members are considered volunteers.
    2. If no, they should follow visitor guidance.
  2. Does the activity include an overnight stay in a WSU-owned facility?
    1. If yes, then all participants age 12 and over must provide the hosting unit/department with proof of full vaccination or a negative COVID-test conducted within 72 hours of arrival.
    2. If no, then visitor or volunteer guidance
  3. Does the activity include participants under the age of 18?
    1. If yes, then the activity must follow Washington state K-12 guidance.
    2. If no, then visitor or volunteer guidance
  4. Is the activity a sporting event not already under PAC-12 or NCAA regulation?
    1. If yes, follow WSU Recreation guidance.

Acceptable Proof of Full Vaccination Against COVID-19.

Where required above, individuals attending an event must provide proof of full vaccination against COVID-19 by presenting the original, a copy, or a photo of one of the following:

  • A CDC COVID-19 Vaccine Record Card;
  • Documentation of vaccination from a health care provider or electronic health record; a state immunization information system record.
    • For individuals vaccinated in Washington, this may include a Certificate of COVID-19 Vaccination or QR code from MyIRMobile (, a Washington Department of Health partner website for immunization records.
  • For an individual who was vaccinated outside of the United States, a reasonable equivalent of any of the above.

Personal attestation is not an acceptable form of proof of COVID-19 vaccination.

Acceptable Proof of a Negative COVID-19 Test Result.

Where required above, individuals attending an event must provide proof of a negative COVID-19 test result by presenting the original, a copy, or a photo of a document or other communication from the test provider or laboratory that shows:

  • The first and last names of the individual tested;
  • The type of test performed (must be molecular or antigen);
  • The date the specimen was collected (must be within the 72 hours preceding the individual’s participation in or attendance at the Large Event); and
  • A negative result.